Designed around UVic's requirements
All 42 requirements are designed to be configurable by QuickHands and verified with UVic before go-live. Items marked “In demo” can be exercised in the guided demonstration or workspace.
43 of 43 requirements
Minimum 10 TB of storage at go-live and 50 named accounts in the initial two-year price, with additional capacity at the agreed rate-schedule prices. Canadian storage and backup arrangements documented.
In demo: Admin → StorageImages (including common RAW formats), video, documents, design files and audio. A tested ingest and preview workflow for representative large RAW and video files.
In demo: Upload CentreConfigurable folders, nested collections and access rules suited to UCAM, testable by UVic administrators.
In demo: CollectionsVersion history retains prior versions, identifies the current approved version and records who made each change; earlier versions recoverable without losing audit history.
In demo: Asset details → VersionsArchive categories, retention rules and controlled restoration or disposal workflows. UVic reviews retention settings before activation.
In demo: Approvals → ArchiveConfigurable fields, types, required values and controlled vocabularies, including mapping for custom XMP metadata. A sample schema approved and tested during migration.
In demo: Admin → Metadata schemaAdd, edit and search keywords and tags, including approved controlled terms. Bulk tagging and permission controls included in UAT.
In demo: Asset detailsAutomatic extraction of embedded metadata combined with manual review, correction and bulk editing.
In demo: Upload CentreMigration covers ~172,000 assets and an estimated 4.5–5 TB. Embedded and exported XMP, including custom fields, mapped and reconciled through trial imports and checksums.
Preserves relevant Adobe, IPTC and XMP metadata embedded in assets; import and validation path for Lightroom or Bridge catalogues UVic identifies.
Search across keywords, metadata, file names, dates, departments and rights attributes, verified against a cross-section of migrated and restricted records.
In demo: Library searchGenerated and cached previews and thumbnails for supported high-resolution assets; originals remain available to authorized users.
In demo: LibraryVisual similarity search for supported image formats with permission-aware results, reviewed against agreed examples during delivery.
Combinations of metadata, format, department, date, rights and other approved facets, tested on ordinary and restricted assets.
In demo: Library filtersCurated galleries for external viewers without consuming one of the 50 named seats; public, restricted or authenticated modes.
In demo: Sharing CentrePublic links or restricted access through approved authentication and expiry settings; restricted collections remain inaccessible without authorization.
In demo: Sharing CentreDownload permitted individual assets or entire galleries, with audit records and download restrictions.
In demo: Shared gallerySet and update expiry dates for shared links; expired access is blocked and recorded.
In demo: Sharing CentreRecords licence terms, copyright, usage permissions, review and expiry dates, supported by role-based restrictions and usage notices.
In demo: Asset details → RightsCopyright owner, licence, permitted use, attribution and rights-expiry fields searchable and editable by authorized editors.
In demo: Asset details → RightsConfigurable watermarks and usage notices for designated assets and previews, tested alongside role-based download permissions.
Administrators can lock assets during approval and review; overrides are logged.
In demo: Asset details → LockPermissions configurable by role at each level; UVic tests inheritance, exceptions and denials.
In demo: Admin → Users & rolesAccess decisions consider roles, groups, ownership, rights metadata and classification, applied to browsing, downloading and sharing.
In demo: ClassificationReview, approval, rejection and publication with assigned responsibilities and status history.
In demo: ApprovalsInternational access through the selected delivery network. Performance may vary in regions with internet restrictions; in-country delivery is not promised.
Editors copy approved CDN URLs from the DAM into Cascade CMS 2026.1 pages. WordPress uses approved asset URLs or documented API access. No Cascade asset-picker plugin is included.
In demo: Asset details → Delivery URLApproved assets delivered through a CDN for UCAM-managed sites, campaign pages and selected social channels; allowance and overage per the agreed rate schedule.
In demo: Delivery URLStable delivery URLs and controlled signed URLs where required, with permissions, expiry and caching rules.
In demo: Delivery URLReplacing an asset keeps the existing delivery link in use where configured; cache refresh and access controls verified.
In demo: Asset details → New versionDevice-appropriate sizes and formats through automatic or pre-generated renditions, as supported by the chosen infrastructure.
Approved domain restrictions, signed access and anti-hotlinking measures; permitted use and blocked embedding verified.
A UVic-approved custom delivery domain, subject to DNS and certificate authorization. Setup and validation included in implementation.
Rate limits, logging, traffic filtering and applicable DDoS protections at CDN and application layers, with documented monitoring and escalation.
SAML 2.0 with UVic Shibboleth preferred, OIDC where approved. Group-to-role mappings, session controls and failed-login scenarios tested with UVic IT.
In demo: Admin → IdentityAccess controls, audit logging and Canadian storage for assets, metadata and backups. QuickHands supports UVic's Privacy Impact Assessment.
Deployed on Google Cloud Platform using services covered by Google Cloud's independent assurance (ISO/IEC 27001, SOC 2 Type II, CSA STAR) within the scope of those reports. QuickHands itself does not hold these certifications.
Canadian hosting with redundant storage, backup and documented recovery procedures; UVic witnesses a restore test before go-live.
Documented user and group management, including a REST API and agreed CSV or SCIM integration where applicable.
In demo: Admin → Users & rolesAssets, metadata and backups stored in Canada; hosting locations and support dependencies documented for UVic's review.
Records permitted downloads, gallery activity and delivery metrics with privacy controls; usage reviewable by asset and period.
In demo: ReportsActive users, asset activity, metadata completeness and approval status; definitions agreed with UCAM.
In demo: ReportsSummaries of storage use, asset activity, workflow queues and quality indicators, validated against underlying records.
In demo: Dashboard